Document Management Workflow

For its part to ensure the internal operation, the direction of the organization is required to acquire the necessary technology to ensure creating a local computer network and if possible link it to the networks of similar organizations. Internal networks need not have the technology in the market. The workstations can be computers with the minimum capacity needed to implement them in applications for creating the documents necessary for the functioning of the organization, as well as necessary for communication within the organization. However, they must have at least one computer with more storage capacity and computing power possible for the conditions of the organization, since it will stay on the database the organization and access mechanisms such by its members.

Proposed, from these functions, a series of measures to promote internal management of the organization and teamwork. These may indicate:

• define and systematize the management policies for documentation (paper and electronic) in the organization,

• involved in the implementation of these policies to all members of the organization, without exception,

• invest in technology to create a local network of computers in the organization and link where possible to the networks of similar organizations and the Internet, if possible,

• create databases that store both the information necessary for the different departments such as the history of the organization, i.e. your file

• creating mechanisms for access to these databases via the web

• create mechanisms for group work and technological facilities to do so,

• lead each member to work with new strategies.

As part of the policy defined within the organization, we suggest considering the following aspects: identifying the exact value of the document processing and storage, to determine their life cycle, ensuring the continuity of the quality of their information, ensuring that once stored, it does not lose value, facilitate access to information and preserve the most relevant documents.

Then, the organization would have efficient mechanisms-perhaps-electronic document management, which ultimately impact positively on meeting the needs of workers and users, especially those responsible for this task increasingly important within each organization.

We conclude that the development of systems for electronic document management was really dizzy. The volumes of information in electronic form increases daily in a way impossible to ignore, as technology has revolutionized the multimedia features of documents in digital form increases daily processing capacity and storage of computer equipment and lower their prices. All this paves the way for organizations to define their own management strategies that will drive their development towards knowledge era. Unfortunately, it remains a privilege of developed countries' organizations. For all other conditions are created, there are alternatives.